USA  DOMESTIC  ROUTING  PROCESS  

 For  all  inbound  domestic  shipments  originating  in  the  USA  and  shipping    Optimas  OE  Solutions  locations  in  the  USA,  Optimas  OE  Solutions  has  partnered  with  TMC  to  manage our inbound routing. This  partnership  was  chosen  to  increase  visibility  of  product  in  transit  and  allow  Optimas  to provide  up-­to-­date  information  regarding  routing  requests.    

To  get  routing  information:  

Please login  to  www.mytmc.com  to  receive  routing  info.    

 If  you  do  not  have  access:  

Email  optimas@mytmc.com  to receive login information or call (866)  543-­4650.    .    

If  you  need  assistance  in  processing  shipments:  

Email  optimas@mytmc.com  to receive login information or call (866)  543-­4650.    

If  you  have  any  questions  or  concerns,  please  contact:   

Josh Gauci  
Global Transportation Director  
t:  812-­379-­7851  m:  734-­968-­0506 
 josh.gauci@optimas.com 
 
Noncompliance:  
Failure  to  utilize  TMC  for  routing  can  result  in  additional  charges  to  Optimas  due  to  Non-­compliance.    
  
  
  

SHIPMENTS ORIGINATING FROM CANADA INTO THE USA

For  all  inbound  shipments  originating  in  Canada  and  shipping   to  Optimas  OE  Solutions locations  in  the  USA,  Optimas  OE  Solutions  has  partnered  with  TMC  to  manage  our inbound routing. This  partnership  was  chosen  to  increase  visibility  of  product  in  transit  and  allow  Optimas  to provide  up-­to-­date  information  regarding  routing  requests.    

To  get routing  information:  

 Please login  to  www.mytmc.com  to  receive  routing  info.    

 If  you  do  not  have  access:  

Email  optimas@mytmc.com  to receive login information or call (866)  543-­4650.     

If  you  need  assistance  in  processing  shipments:  

Email  optimas@mytmc.com  to receive login information or call (866)  543-­4650.    

If  you  have  any  questions  or  concerns,  please  contact:   

Josh Gauci  
Global Transportation Director  
t:  812-­379-­7851  m:  734-­968-­0506 
 josh.gauci@optimas.com 
 
Noncompliance:  
Failure  to  utilize  TMC  for  routing  can  result  in  additional  charges  to  Optimas  due  to  Non-­compliance.    

USA  INBOUND  INTERNATIONAL  ROUTING  PROCESS  

Air shipments under 250 lbs (113 kgs) via Parcel  

Preferred Carrie and Mode:  UPS Worldwide Expedited.    

Shipping Instructions:  

1. Bill  3rd  Party  to  Optimas  using  Optimas’  UPS Worldwide Expedited account  number  which  will  be  provided  by  us  upon  request.  Please  contact  Anthony Bolton,  Transportation Analyst,  at  (630)  616-7472  or  Anthony.bolton@optimas.com with  any  questions.  

2. The  following  address  is  correlated  to  the  account  number  for  billing  purposes  only: 
  -2651 Compass Rd. Glenview, IL 60026

3. Do  not  declare  a  value  for  additional  insurance  as  Optimas  is  self  insured.  If  you  declare  a  value  for  additional  insurance,  your  organization  will  be  debited  for  the  additional  costs  incurred  by  Optimas.  

4. UPS Service  Guidelines  require  that  an  individual  package  weigh  no  more  than  70  lbs  (31  kgs).  

5. UPS  Service  Guidelines  require  that  material  not  be  palatalized. If palatalized,  your organization will  be  debited  for  the  additional  costs  incurred  by  Optimas  based  on  dimensional  weight  charges.

SHIPMENTS  ORIGINATING  FROM  ASIA  (INCLUDING  INDIA)  

Over  250  lbs  (113  kgs):  

Optimas  OE  Solutions  has  partnered  with  OEC  Group  for  shipments  originating  from  Asia  or  India.  This includes ocean and air shipments.    

Shipping Instructions:

1. All wood packaging (crates, pallets, etc) must be ISPM 15 compliant in order to be allowed entry into the US

2. Ocean containers should not be floor loaded

3. Full containers should contain no more than 43,000 lbs (19504 kgs)

4. For full containers, supplier must provide one commercial invoice per container and the container number must be referenced on the commercial invoice. Consolidated commercial invoices covering several containers will not be accepted

5. Pick up requests are to be made via email to the local OEC Group contact person. The following information must be provided in the pickup request to OEC

- Optimas Destination Office and Notify Party
- Optimas Purchase Order Numbers (s) and Purchase Order Line Numbers (s)
- Gross weight (kgs) and Volume (cbm)
- Total number of pieces (if shipping a skid, indicate number of cartons included on the skid
- Cargo description
- Value (as declared on commercial invoice)
- Mode of transportation (if known)
- For full containers load, number and type of container needed
- Cargo readiness date
- A copy of the export documents including, but not limited to the following: 
- Commercial Invoice if available
- Parking List
- Quality Certificates
- ISF Form (ocean shipments only, see attached)
- Notification to OEC Group that the Ocean Bill of Lading should be express released. Optimas is requesting the same as the payer of the freight. 

6. Cargo labels must include the following information: 

- Optimas Destination City and State
- Purchase Order Number
- Optimas Part Number
- Country of Origin

7. Material going to different final destination should not be shipped together

8. Original documents should not be couriered to Optimas since it requires Express Bill of Lading for ocean shipments

9. For ocean shipments, the OEC Importer Security Filling (ISF) Form must be completed. See below for an explanation of ISF and see attached for a sample documents.

10. The following information must be referenced on the Commercial Invoice or other accompanying documentations. Importer Security Filing (ISF) required items are in bold: 

- Optimas Purchase Order Number(s)
- Optimas Purchase Order Line Number(s) for each item
- Optimas Part Number (per the purchase order)
- Ship to Address (per the purchase order)
- Currency of Sale
- Invoice terms
- Country of Origin
- Consignee Name: Optimas
- Supplier Name and Address
- Manufacturer Name and Address
- House Bill of Lading Number

11. All copies of documents should be emailed to the following addresses at least three days prior to the sailing date: 
Optimas.import@optimas.com
The local OEC Group Office

OEC ASIA CONTACT LIST

Taiwan   
OEC  Asia  Contact  List   
OEC  Freight  Worldwide  Co.,  Ltd.                           
7F  131  Nanking  E  Road  Sec  3      Taipei  104,  Taiwan                   
Tel:  886­2­27172909         Fax:  886­2­27173370  

Ocean  Freight: Sherry Yu          sherryyu.tpe@oecgroup.com
Air  Freight: Kent Chen              oecair.tpe@oecgroup.com  
Sales: Tony Chen                        tony.tpe@oecgroup.com  
 
Shanghai    

Orient  Express  Container  Co.  Ltd.                        
Room  A,  16FL,  No.726  West  Yan  An  Rd.                
Huamin  Empire  Plaza  Changning  Dist.
Shanghai  200050,  China                           
Tel:  86-21-5118- 8000     Fax: 86-21-6217-3385  

Ocean  Freight: Wing        all.sha@oecgroup.com.cn  
Air  Freight: Angela           air.sha@oecgroup.com.cn  
Sales: Taylor  Xin               taylor.sha@oecgroup.com.cn  
  
Shenzhen  
OEC  Logistics  Co.,  Ltd.  Shenzhen  Branch              
Room  12A  01-­02,  No.  2222                  
Anlian  Plaza,  Jintian  Road,  Futian              
Shenzhen  City,  518026,  P.R.C.  (China)     
Tel:  86-755-3339-1828      Fax:  86-755-82090053  
  
Ocean  Freight: Kathy       all.szn@oecgroup.com  
Air  Freight: Selina             air.szn@oecgroup.com  
Sales: Ken  Lee                   ken.szn@oecgroup.com.cn  
  
Thailand  -­  Bangkok  
Orient  Express  Container  (Thailand)  Co.,  Ltd.             
2024/118-­119  Rimtangrodfalkao  Road 
Sukhumvit  SOI  50,                    
Bangkok  10120,  Thailand               
Tel:  662­3330720     Fax:  662­332-3809                   
  
Ocean: Moy                       all@oecbkk.com  
Air: Somjit                         air.cs@oecbkk.com  
Sales: Kwang                     yanyong@oecbkk.com  
  
Hong  Kong    
Orient  Express  Container  (HK)  Co.,  Ltd.  
9/F,  East  Town  Building  
41  Lockhard  Road,  Wan  Chai,  Hong  Kong              Tel:  852-­2619-­1699                 
Fax:  852-­2619-­0002    
  
Air : Yee   air.hkg@oecgroup.com  
Ocean: Kathy   all.hkg@oecgroup.com  

South  Korea  -­  Seoul  
OEC  Freight  Worldwide  Korea  Co.             
RM902,  Gwang  Hwa  Moon  Officia  B/D,      
#163,  ShinmoonNo-­1  GA,  ChongNo-­Gu,  
Seoul  110-­999  Korea,  South          
Tel:  82­2319-9394     Fax:  82-2319-9395                   
  
Air: Kaylee     all.sel@oecgroup.com  
Ocean: Eva     all.sel@oecgroup.com  
Sales: Sam  Moon        all.sel@oecgroup.com  
  
Japan  -­  Kobe  
OEC  Freight  Japan  Co.  Ltd.           
Toyo  Bldg.  5F,  1-­2-­19,  
Kaigandori,  Chuo-­Ku  
Kobe  650-­0024,  Japan  
Tel:  81­1783271085      Fax:  81-1783271086          
   
Station Manager: Seiji  Fujii      all@oecjp.com  
  
Ningbo  
OEC  Logistics  Co.,  Ltd.  Ningbo  Branch       
Rm.  2001,  20/F,  Citic  Bank  Building  No.  36            
Zhen  Ming  Road,  Ningbo,  China  
Tel:  86­1386-785­8271     Fax:  86­574­27876998       
Air: Jean           air.nbo@oecgroup.com.cn  
Ocean: Arnold          arnold.nbo@oecgroup.com.cn  
Sales: William           william.nbo@oecgroup.com  
  
India  
Expo  Freight  Private  Limited  No  78,  Josier  Street  
Nungambakkam,  Chennai  600  034  India  Tel:  91  44  43900700  
Mobile:  91  99400  82861  Fax:  91  44  28223463  

SHIPMENTS  ORIGINATING  FROM  EUROPE  

Over  250  lbs  (113  kgs):  

Optimas Solutions  has  partnered  with  Expediters  International  for  shipments  originating from  Europe.  This includes ocean and air shipments.    
  
Shipping Instructions  

1. All wood packaging  (crates,  pallets,  etc.)  must  be  ISPM  15  compliant  in  order  to  be allowed  entry  into  the  US.  
2. Ocean containers should not  be floor  loaded. 
3. Full  containers  should  contain  no  more  than  43,000  lbs  (19,504  kgs).  
4. For  full  containers,  supplier  must  provide  one  Commercial  Invoice  per  container  and  the  container  number  must  be  referenced  on  the  Commercial  Invoice.  Consolidated commercial  invoices  covering  several  containers  will  not  be  accepted.  
5. Pick  up  requests  are  to  be  made  via  email  to  the  local  Expediters  International  contact.  The  following  information  must  be  provided  in  the  pickup  requests  to  Expediters  International:  

- Optimas  Destination  Office  and  Notify  Party  
- Optimas  Purchase  Order  Number(s)  and  Purchase  Order  Line  Number(s)
- Gross  weight  (kgs)  and  Volume  (cbm)  
- Total  number  of  pieces  (if  shipping  a  skid,  indicate  number  of  cartons  included on  the  skid).  
- Cargo  description  
- Value  (as  declared  on  Commercial  Invoice)  
- Mode  of  transport  (if  known)  
- For  full  container  load,  number  and  type  of  container  needed  
- Cargo  readiness  date  
- A  copy  of  the  export  documents,  including,  but  not  limited  to  the  following:  
o Commercial  Invoice  (if  available)  
o Packing  List  
o Quality  Certificates  
o ISF  Form  (ocean  only,  see  attached)  

- Notification  to  Expediters  International  that  the  Ocean  Bill  of  Lading  should  be  Express  Released. Optimas is requesting the  same  as  the  payer  of  the  freight.  

6. Cargo  labels must include the following information:  
- Optimas  Destination  City  and  State  
- Purchase  Order  Number  
- Optimas  Part  Number  
- Country  of  Origin 
7. Material  going  to  different  final  destinations  should  not  be  shipped  together  

8. Original  documents  should  not  be  couriered  to  Optimas  US  or  Expediters  International  US  as  Optimas  requires  Express  Bill  of  Lading  for  ocean  shipments  

9. For  ocean  shipments,  the  Expediters  Importer  Security  Filling  (ISF)  Form  must  be completed.  See  below  for  an  explanation  of  ISF  and  see  attached  for  a  sample  document

10. The  following  information  must  be  referenced  on  the  Commercial  Invoice  or  other  
accompanying  documentation.  (Importer  Security  Filing2  (ISF)  required  items  are  in  bold.
- Optimas  Purchase  Order  Number(s)    
- Optimas  Purchase  Order  Line  Number(s)  for  each  item  
- Optimas  Part  Number  (per  the  Purchase  Order)  
- Ship  to  Address  (as  per  the  Purchase  Order)  
- Currency  of  Sale  
- Inco  terms  
- Country  of  Origin  
- Consignee  Name:  Optimas  Inc.  
- Supplier  Name  and  Address  
- Manufacturer  Name  and  Address  
- House  Bill  of  Lading  Number 

11. All copies of documents should be emailed to the following addresses at least three days prior to the sailing date: 
Optimas.import@optimas.com
The local Expediters International Office

EXPEDITORS  INTERNATIONAL  CONTACT  LIST

UK

Hayley  Cook hayley.cook@expeditors.com       +44  (0)  1784264578
George  Campbell george.campbell@expeditors.com   +44  (0)  01784264465

Germany

Stephanie  Kuenzel stephanie.kuenzel@expeditors.com +49  (0)  61428351168
Jasmin  Ries smin.ries@expeditors.com +49  (0)  61428351178

Italy

Alessandro  Fois alessandro.fois@expeditors.com +390200630259
Marco  Bergonzi marco.bergonzi@expeditors.com +390200630265

Czech Republic

Daniel  Sabjan daniel.sabjan@expeditors.com +420233090344

INTERNATIONAL  COMPLIANCE  INSTRUCTIONS    

Importer  Security  Filing  (ISF)  Requirements  for  Ocean  Shipments  

  
The  following  is  the  list  of  ISF  data  elements  required  to  be  filed  by  the  US  Importer  or  the  Importer’s  Agent  prior  to  vessel  departure  from  the  port  of  origin,  as  well  as  the  parties  responsible  for  providing  each  data  element.  
  
Supplier Responsibility  
- Supplier  Name  and  Address  
- Manufacturer  Name  and  Address  
- Country  of  Origin  
- House  Bill  of  Lading*  
  
Supplier or Forwarder Responsibility  
- Container  Stuffing  Location  Name  and  Address  
- Consolidator  Name  and  Address  
  
Forwarder Responsibility  
- Buyer  Name  and  Address  
- Importer  of  Record  Number  
- Consignee  Number  
- Ship  to  Party  Name  and  Address  
  
Optimas Responsibility  
- HTSU  Numbers  
  
We  are  required  to  review  and  provide  ISF  information  prior  to  sailing,  please  email  the  listed  personnel  a  copy  of  the  Commercial  Invoice,  Packing  List  and  any  other  documentation  containing  ISF  information  at  time  of  booking:                      
                                                      
optimas.import@optimas.com  
The  local  OEC  office  or  Expeditors  International  office  
  
If  cargo  is  moving  with  a  forwarder  other  than  our  preferred  carrier,  please  provide  the  House  Bill  of  Lading  number  as  soon  as  it  is  provided  to  you  by  the  chosen  forwarder.  If  the  Master  Bill  of  Lading  number  is  the  only  number  available,  you  may  provide  that  number.    
  
Optimas  will  be  filing  ISF  through  OEC  Group  or  Expediters  International  depending  on  origin  point  and  will  hold  suppliers  responsible  for  any  fine,  penalties  or  additional  costs  incurred  due  to  delays  caused  when  suppliers  do  not  file  the  proper  paperwork  and  process.  
  
House  Bill  of  Lading  (lowest  Bill  of  Lading  number)  is  the  identifying  reference  number  that  will  link  the  ISF  filing  to  the  ship’s  manifest  and  is  provided  by  the  forwarder.  This  number  appears  on  the  OEC  Group  or  Expediters  International  Shipping  Order  and  is  necessary  to  link  the  ISF  filing  with  the  
Custom’s manifest  data.  
  
For  any  questions  or  concerns  please  contact  us  at:  

OPTIMAS  PACKAGING  GUIDELINES  

All boxes must  have  sufficient  dunning  and  be  taped  closed.  Maximum individual  box  weight  should  not exceed  40  lbs.  Any  boxes  over  that  limit  may be  refused  unless  previously  authorized.    

  
Pallets:  

All  skid  /  pallets  must  be  36"  L  X  36"  W  and  can  not  exceed  36"  H.    
  
All  product  should  be  shrink-­wrapped  securely  to  the  skid  /  pallet  or  crated.    
  
For  international  /  cross-­border  shipments,  all  pallets  and  wood  packaging  materials  must  be  ISPM15  stamped.    
  
  
LABELING

All  labels  should  be  facing  out  where  applicable.  Every  carton  should be labeled  accordingly.    
  
Optimas requires the  following  information  on  all  labels:  
  
- Optimas  Purchase  Order  Number  Part  Description  
- Country  of  Origin  
- Manufacturers  Lot  Number  (When  Applicable)  Box  Quantity  
  
The  following  information  is  not  required  to  be  on  the  label  but  is  beneficial  to  include:  
  
- Optimas  Part  Number  Supplier  Name  
- Optimas  Vendor  Number 

NONCOMPLIANCE  

Failure to comply with Optimas OE  Solutions Routing  or  Packaging  guidelines  can  result  in  refused shipments  and/or  debits.    
  
If  you  have  any  questions  regarding  these  guidelines,  please  contact  the  Optimas  OE  Solutions  Transportation  Department  or  the  Buyer  assigned  to  your  account.